“Personal information” in this policy refers to any information in relating to you, as an identified or identifiable natural person who either directly or indirectly identified, by reference to an identifier that may includes but not limited to name, identification number, location data or online identifier.
You shall ensure your Personal Information submitted to us either electronically or manually is always complete and accurate, failing which we reserve the rights to reject / prohibit / discontinued the use of our services without prior notice.
We will never request personally identifiable information from anyone under the age of 13 without first requesting parental consent. Our website and products or services are focus to the group who are at least 13 years old.
1) What Information We Collect?
We collect your information when you visit our website and/or use any of our services. Such information may store for as long as we believe it is necessary, including but not limited to:
a) Personal Information – Name, company/business name, home and/or business address, date of birth, age, gender, nationality, race, preferred language, fax number, phone numbers, E-mail address, supporting documents (government issued identification card or passport), billing details such Paypal payment E-mail address.
b) Browser information – Additional information may gather by third party services, such as your browser type, your operating system, your internet service provider (ISP), your IP address, activities log with time duration, your visited pages on our website, referral information, mobile device’s unique identifier, your location or live chat history when you had with our online sales.
c) Service information – Websites that you host on our server and emails that you send and receive throughout the service period; information that you provide upon support request including but not limited to E-mail, support tickets, voice recordings of your call to us, IP addresses, usernames and temporary password.
2) When & How Do We Collect Your Personal Information?
Your information may be collected:
a) when you participate any activities at ControlVM office, or website such as register your interest in information request, register user account, contact us via contact form, ticketing system or phone, place order products or services, participate in our forums, contests, polls and surveys or subscribe to our newsletter, all information that you provide are voluntary submissions;
b) when you interact with us via public channel or social media, including but not limited to LinkedIn, Facebook, Twitter, Telegram, or,
c) other third party sources where you have given your consent for the disclosure of personal data including but not limited to, debt collection agencies, Companies Commission, Registrar of Businesses, Insolvency Department, credit reporting agencies or fraud record reporting agencies or, where legally permitted.
3) How We Use The Information?
We use your information for the following purposes, including but limited to:
a) To keep you informed about the our products, services and other activities such as notices, events and promotions. Regular email notifications will send to you, this includes newsletters and other promotional material about our partner’s products, offers, promotions, events, and services; If you do not wish to receive our E-mail or newsletter, you can always opt out at any time within the client area under ‘My Details’ page (https://accounts.controlvm.com/clientarea.php?action=details).
b) For user verification purposes including but limited to verify that you are a legitimate and identifiable natural person;
c) For fraud detection and prevention – Before accepting any order from you, your information is use to validated and checked against by sharing your information to online fraud prevention service provider who act as sub processors. This include but not limited to:
Maxmind – https://www.maxmind.com/en/privacy_policy
FraudRecord – https://www.fraudrecord.com/privacy-security-policy/
d) We use your Paypal email solely for payment processing and your billing information will pass to payment processor who stores your billing information which you had given consent and authorization.
e) When you purchase SSL or top level domains (“TLDs”) from us, your information will send to our service provider or registries for service provisioning. Your personal information may visible on public WHOIS.
f) In some occasions, we use third party email marketing service to help us in running marketing campaign and promotional events. You can opt-out anytime from our client portal.
Mailchimp – https://mailchimp.com/gdpr/
4) How We Store and Secure Your Information
ControlVM provide services globally, your information that we collect during your sign-up or when you interact with our websites, may be transferred to and stored at our servers under our control in multiple regions around the world. Regardless of which country you reside or from where you provide your information to us, by accepting our terms of service and policies you explicitly authorize us to transfer your information to any country where our servers located.
When you register, placing an order or using our client portal systems for billing and support request activities, your input of information is transmitted over 128-bit Secure Sockets Layer (SSL). We DO NOT store your credit card details but redirect you to Paypal website to complete your payment to us. Other security measures include but not limited to employ firewalls to prevent unauthorized access. We will be taking reasonably necessary measures to maintain the safety of your personal information and data you store in client area.
5) Update of Personal Information
You may access and update your Personal Information that you have voluntarily provided to us via our client portal or open an ticket for such request. Additional information may further request to confirm your identify.
When your account with ControlVM is cancelled/terminated, all of your personally identifiable information is turn in “inactive” status within our databases BUT does not mean your personally identifiable information has been deleted from our database entirely. We will retain and use your personally identifiable information if necessary in order to resolve disputes or enforce our agreements.
COOKIES & TRACKING
When you browse our website, We may transfer a text file called a “cookie” to your computers storage medium through your Web browser (if you allow) that enables our websites to recognize your browser and capture and remember certain information. We may engage third-party service providers to assist us in better understanding our website visitors, particular Google analytics. You may find more information here:
Cookie itself cannot read data from the user’s storage medium and the cookies use to track user traffic trend, specifically the computer used to access the website. You always can set your browser to warn before the cookie is accepted. However, you’ll need to enable/accept cookies if you wish to participate blog and forums frequently. This information is use for our future improvement by knowing the visitors/customers navigation trend, our server loads, allow us to better customize our content to our visitors.
THIRD PARTY DISCLOSURE
We’ll not sell, rent or lease any of your information to third parties, except ControlVM entities and/or business partners or who assist us in operating our website, fraud and abuse detection, conducting our business, email marketing or servicing you. However, We reserve the right to disclose any and all pertinent customer information to law enforcement or other government officials as we, in our sole discretion, believe necessary or appropriate.
THIRD PARTY LINKS
You are responsible to secure your login information, such as usernames and passwords, which allow you to access to your information stored at our client portal, NEVER share it with others. As good practice, you should change your password regularly and NEVER respond to any spoof e-mails that seem from us, making requests for change of password or information request.
RIGHTS FOR EUROPEAN RESIDENT
If you are an individual of European or a data subject in Europe, You have the rights:
a) to access, update, review or request to delete of your personal data that you voluntary submitted to us
b) to withdraw your consent at any time for any data processing
c) to request portability of your personal information
d) to opt-out any marketing channels such as newsletter
e) to object processing your Personal Information
To exercise any of these rights, kindly contact us at [email protected], we will respond to you within 30 days. Additional information may require from you for identity verification (particularly proof of EU citizenship). We will retain and use your personally identifiable information if necessary in order to resolve disputes or enforce our agreements.